How to Export PST from Office 365 eDiscovery Tool?

You want to export a PST file from your Office 365 with the help of eDiscovery. But, you don’t know how? This guide will help you. Here, we will explain what Microsoft 365 eDiscovery tool is and explain how you can use Office 365 eDiscovery export to PST. So, without wasting your time we start the article.

In this era of modern innovation, Microsoft has offered the best services regarding all the problems an organization and end-users face. They provided Office 365, a cloud-based service with all Microsoft products in it. Along with this, it provides you eDiscovery tool, a built-in feature where the administrators search, investigate, and export content for legal purposes.

This feature already comes with your subscription plan, so you can easily use it. However, many of you may have difficulty in exporting mailboxes from Office 365 eDiscovery. But don’t worry, we are here to help you. But first let’s see the reasons for using this export tool.

Why Users Need to Export PST from eDiscovery Tool?

There are many factors where you need to use this feature to download the important emails. Some of them are.

• Many times organizations need their mailbox data for legal investigations, audits or any other obligations.
• With this process, you can create an offline copy of your mailbox which you can store in a secure location.
• Most IT officers use eDiscovery to export the data to review the email messages.
• If you want your Office 365 data in PST format, this is a direct option to do so.

These are some of the common reasons why you need eDiscovery to save your Microsoft 365 data. Now, to export the file you have to first prepare yourself for the procedure.

Preparations Before Starting Export Process

It is very important to first prepare your data before you start Office 365 eDiscovery export to PST. Here is the checklist.

• From the Microsoft Purview Compliance Portal, make sure the user account has appropriate roles and permissions.
• You will need Microsoft Edge or Internet Explorer to use the eDiscovery export tool.
• Make sure that you have installed the eDiscovery utility.

Once you have fulfilled these prerequisites, follow the procedure which we explained below properly.

Phase 1: Assign eDiscovery Permissions

The first part of this procedure is to enable eDiscovery and assign necessary permissions and roles.

1. First of all, go to the Microsoft Purview portal and sign in with your account.
2. After you log in, click on the Roles & scopes on the left panel. Select the Permissions option.
3. Now, in the Permissions page, choose Roles from the Microsoft Purview solutions.
4. Click on the eDiscovery Manager from the Role groups page.
5. Press the Edit button and apply the permissions you want to assign.
6. In the Manage eDiscovery Manager page, click on Choose users option.
7. Find and select the user you want to add. After that Next button.
8. To assign the user into the eDiscovery Administrator role group. Hit the Choose users button.
9. Similarly the above steps, search and select the user.
10. After you assign the permissions. review your role group and Save the changes.

Phase 2: Create Content Search

After that, we are going to create a content search to find the emails that you wish to export. Here are the steps.

1. Again in Microsoft Purview portal. Go to the Content search option on the left panel.
2. Click on New search from the Content search page.
3. Provide the name for the search and description. Choose the locations you want to search.
   
4. Now, we are going to add the conditions in the Conditions page.
   
5. Lasty, review the changes and click on the Submit button.

Phase 3: Export the Content Search Data

1. Go back to the Microsoft Purview portal. Click on the content search.
2. In the Actions, select the Export results button.
   
3. Choose your Output options from the following options.
   
4. Also choose one of the options from Export Exchange content as.
   
5. After that, click on the Export option.

Phase 4: Download Search Results

1. In the Content Search page, click on the Exports.
2. Select the export job that you created previously.
3. Copy the Export key and press the Download results.
4. Now, install the eDiscovery export tool.
   
5. In the tool, paste the export key and browse a location. Lastly, press the Start button.

So, here is the procedure to use Office 365 eDiscovery export to PST. If you properly follow them you can download your data very easily. With these, you can now export the data in the PST file. But, you may also encounter issues like export tool download failure, limitations of large file size, and incomplete export data. To avoid this, we have an alternative solution.

Steps to Download Microsoft 365 Data

1. Download the tool on your local machine.
   
2. Enter the Office 365 email address and the password. Log in to the software.
   
3. Now, the tool fetches all your data and you can see them by clicking on them.
   
4. From Saving options, choose the PST file. Change the destination location.
   
5. After that, click on the Backup button to save your exported file.
   

Conclusion

In this article, we describes a procedure of Office 365 eDiscovery export to PST. The process is simple and we divide into four parts for your easy understanding. Because this method manual way to export your Microsoft 365 data. You may encounter the problems during the process. So, we provided an alternative way to download the Office 365 data.