How to Connect Amazon WorkMail to Gmail? Guide

Published By Karen Chard

Approved By Rollins Duke

Published On April 13th, 2026

Reading Time 7 Min Read

Once you complete the process, AWS WorkMail’s connection to Gmail enhances performance, fosters collaboration, and ensures long-term success.Amazon WorkMail is an email solution from AWS that is going away as of March 31st, 2027. Therefore, it’s important for users and businesses to immediately (before March 31st, 2027) connect Amazon WorkMail to Gmail so they can preserve their data and continue to access their email.

This guide explains how to connect Amazon WorkMail to Gmail through manual setup, email forwarding, or automated migration methods. Other information available includes Amazon WorkMail to Gmail preparation steps, common problems, and post-migration tasks to successfully complete your transition.

This guide is a helpful resource for anyone who wishes to create an Amazon WorkMail account and add Amazon WorkMail to Gmail for easy access.

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Why Choose Gmail and Google Workspace?

Gmail offers an easy-to-use user interface.
Amazing search functions allow users to quickly find emails after they connect Amazon WorkMail to Gmail.
Google Workspace works with other systems such as Google Docs, Google Slides, and Google Drive to enable collaborative work after you connect Amazon WorkMail to Gmail.
Email syncs across all devices once you connect AWS workmail to Gmail, so you can always access your messages.
Gmail includes strong security against spam and phishing when you add Amazon WorkMail to Gmail.
It allows for growth; Gmail is ideal for personal or business accounts when you connect Amazon WorkMail to Gmail.

Preparation Before You Start to Connect Amazon WorkMail to Gmail

There are several preliminary steps to connect Amazon WorkMail to Gmail:

You must generate an App Password in your Amazon WorkMail account because standard passwords will not work if you are trying to connect AWS WorkMail to Gmail.
You must also verify whether the IMAP and SMTP settings are correct so that you can successfully connect Amazon WorkMail to Gmail.
You should determine which AWS Region your account is associated with to ensure that you can use appropriate server settings when you connect Amazon WorkMail to Gmail.
You may also want to review the available resources to determine the amount of storage required for adding Amazon WorkMail to Gmail so that you can plan how long it will take to complete the process.
Be sure to back up any important emails before connecting Amazon WorkMail to Gmail or performing a data migration.

Method 1: Connect Amazon WorkMail to Gmail Using Built-In Importer

Log in to your Gmail account.
Go to Settings/See all settings.
Go to the Accounts and Import tab.
Click on Add a mail account (workmail).
Enter your Amazon WorkMail email address to add Amazon WorkMail to Gmail.
Select Import emails from my other account (using POP3).
Enter your email address and App Password.
Configure server as imap.mail.AWSapps.com.
Port 993 and enable SSL
Click on Add account to complete the process to connect AWS WorkMail to Gmail.

Once the connection is established, email will start to be migrated after you connect Amazon WorkMail to Gmail. Email will be available in your Gmail inbox, and it may take a few hours or days to transfer all emails based on mailbox size. You can still use Gmail while the transfer is occurring after you connect Amazon WorkMail to Gmail.

Drawbacks:

Manual connection of Amazon WorkMail with Gmail has slow transfer speeds when you connect Amazon WorkMail to Gmail.
Large file attachments may not transfer.
Folder structure may not be maintained.
There may be folders omitted when adding Amazon WorkMail to Gmail.

Method 2: Connect AWS WorkMail to Gmail for Daily Use

You can link Gmail and Amazon WorkMail together without needing to migrate your previous email messages while you connect Amazon WorkMail to Gmail.

1. Forwarding Emails

Log into your WorkMail account
Go to “Settings” > “Email Rules”
Create a new rule
Select “When a message is sent to me”
Select “Redirect to another email address”
Enter in your Gmail address. This helps you connect AWS WorkMail to Gmail.

2. Sending Emails with Gmail

Go to your Gmail Settings
Select “Accounts and Import”
Select “Add another Email address”
Enter in your WorkMail account information
Enter smtp.mail.AWSapps.com (using the appropriate region code)
Select Port 587, which uses TLS
Enter your credentials and App Password
Verify your email address

Once everything is set up, you can easily connect Amazon WorkMail to Gmail for daily communication.

After connecting Amazon WorkMail to Gmail, you can send and receive WorkMail messages directly from within Gmail.
Access all your WorkMail and Gmail emails from the same inbox once you add Amazon WorkMail to Gmail.
Link Amazon WorkMail and Gmail effortlessly without damaging any of your previous email history when you connect Amazon WorkMail to Gmail.

Disadvantages:

Does not transfer previous email history
May not work after 2027
Limited to Amazon WorkMail availability

Method 3: Specialized Tool to Connect Amazon WorkMail to Gmail Automatically

If you want to easily connect AWS WorkMail to Gmail, use RecoveryTools Email Backup Wizard.

It allows you to backup or move email data from one service (Amazon WorkMail) to another (Gmail) without losing any of the original contents. This includes emails, attachments, the folder structure, and all associated metadata. The tool has an easy-to-use interface that allows even non-technical users to connect AWS WorkMail to Gmail with minimal problems. The AWS to Gmail migrator also provides bulk migration options and supports multiple save formats. This makes it a fantastic tool for individuals or organizations who want to connect Amazon WorkMail to Gmail efficiently.

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Key Features of the Tool:

Connect Amazon WorkMail to Gmail accurately.
Maintain email properties, headers and attachments during migration.
Preserve the folder structure when adding Amazon WorkMail to Gmail.
Selective migration through use of filters.
Bulk migrations for multiple accounts are available.
Automatic scheduled backup feature included.
Reliable and secure means of transferring email.

How to Auto Connect AWS WorkMail to Gmail?

Get the software set up.
Quick search is available to find your Amazon WorkMail Service.
Enter your AWS login credentials.
Select which folders to migrate from AWS to Gmail.
Select Gmail as the saving option and login it to connect Amazon WorkMail to Gmail.
Use advanced options like filters and Schedule backup if required.
Hit the backup button to instantly connect AWS to Gmail.

Post-Migration Steps

Update MX Records to Route to Gmail Servers
Lower the DNS Time to Live (TTL) before making changes
Verify Migration of All Emails and Folders
Explain the New System to Users
Monitor Email Flow After Migration

Common Issues and Solutions

If App Password is not used, will cause connection errors
Server information incorrect, cannot connect AWS Workmail to Gmail
The folders may be missing if using the manual method
Server limitations causing slow migration

FAQs: Add AWS WorkMail to Gmail

Q 1: How long to connect Gmail and Amazon WorkMail?

It depends on whether you use a manual or automated method to connect Amazon WorkMail to Gmail.

Q 2: Is it possible to add Amazon WorkMail to Gmail without migrating my current emails?

Yes; you can forward emails or use SMTP to add Amazon WorkMail to Gmail.

Q 3: Is connecting AWS workmail and Gmail safe?

Yes; if using secure settings to connect AWS workmail to Gmail.

Q 4: Are you guaranteed that all data will be migrated from Amazon WorkMail to Gmail when connecting both accounts?

Manual methods may miss data, whereas automated tools will successfully connect Amazon WorkMail to Gmail with complete data.

Conclusion

If you want to connect Amazon WorkMail to Gmail before your account terminates (3/31/2027), then you have made the right decision to avoid a service interruption. You have three choices to connect Amazon WorkMail to Gmail: manually configure your account, forward e-mail through AWS WorkMail, or use an automated tool to create a secure connection.

Smaller users will generally find the basic connection options adequate; however, we suggest larger users utilize professional solutions when connecting work between the two platforms so their needs can be met quickly and efficiently. Once you complete the process, AWS WorkMail’s connection to Gmail enhances performance, fosters collaboration, and ensures long-term success.