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How to Add Office 365 to Apple Mail? Complete Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On October 5th, 2023
Reading Time 5 Min Read

If you are also one of those who are looking for methods to add Office 365 to Apple Mail account, then you are on the right page. Here we are going to explain the best and easiest guide to set up Microsoft Office 365 to Mac Mail directly.

We all know that Office 365 is mainly used for businesses and professional work, and Mac Mail is a free email client for Mac OS, which allows users to send and receive emails And also maintains all the data.

Because of the free Mac Mail service, many users want to switch from Office 365 to Mac Mail because they cannot afford an Office 365 account. But they have important data in their Microsoft 365 account, why would they want to add Office 365 to Apple Mail?

So, all the methods with a complete step-by-step guide are mentioned below. First read the complete article and then start the process.

How to Setup Office 365 to Mac Mail Account?

Here we are going to mention two direct methods to set up Office 365 to Mac Mail account. Both methods are mentioned below in detail:

Manual Methods to Add Office 365 to Apple Mail

  1. Open an Apple Mail account.
  2. Click on the “Mail” >> “Add Account” option from the dropdown.

    Add Account

  3. Select Exchange and click on the Continue button.


  4. Enter the name into the name fields.

    name fields

  5. Put the email address and password of O365 and Continue.

    email address

  6. Choose the application that you want to sync and the Done icon.

    Choose the application

  7. Add the needed email address to prevent receiving your own emails.
  8. Hit the Mail icon and choose the “Preferences” option.


  9. If you have multiple accounts then choose Accounts >> Exchange >> choose None from the Outgoing Mail Server drop-down to add Office 365 to Apple Mail.


  10. Click on the General option and choose the Save icon to apply the changes.

    apply the changes

  11. Now hit Edit Aliases from the Alias icon.

    Edit Aliases

  12. Click on the “+” to add the new alias and after completing the things click on the OK button.

    add the new alias

And again, choose an exchange and hit the General >> Save icon to save the all changes that have been made.

Manual methods are direct and straightforward, but with some limitations that are mentioned below:

  • Technical expertise is required to accomplish this task.
  • High risk of data loss, perform the task at your own risk.
  • Folder hierarchy and components will not be maintained.
  • Having an Office 365 backup is a must require in advance.

Direct Method to Add Office 365 to Apple Mail

If you don’t want to face any errors or problems while configuring Microsoft O365 into your Mac Mail account, then you should use the best RecoveryTools Office 365 Backup Software to move your complete Microsoft 365 data.

The software has multiple end number of features that makes the software more powerful and easy to use for all technical and non-technical users to add Office 365 to Apple Mail.

Users can download and install the software on any Windows OS including Windows 11, 10, 8, 7, and all previous versions. some of the more amazing features are mentioned below:

Why Expert Solution is Better than Manual Methods?

  • The software allows users to move complete data of Office 365 including emails, contacts, calendars, notes, journals, etc.
  • It offers users to select and bulk Office 365 to Mac Mail migration without having file size limitations.
  • The advanced filter option allows users to add the required and desired data via Date Range, To, From, Subject, etc.
  • Also, there is no need to perform any extra import-export process, it will add the accounts directly without any hassle.
  • The software maintains the folder hierarchy and email components while moving the emails including Bcc, Cc, To, From, Date, Subject, Time, Formatting, Images, Signature, Inline, Font, Color, etc.

Working Steps to Add Office 365 to Apple Mail

  1. Download and install the software on your system.

    tool to add Office 365 to Apple Mail

  2. Enter the login details of your Office 365 account.

    login details

  3. All the folders and subfolders will appear on the screen.

    All the folders

  4. Click on the Select Saving Option and choose the IMAP option.

    Select Saving Option

  5. Apply the advanced filter option from the Filter Options tab.

    advanced filter option

  6. Enter the login details of your Apple Mail account.

    Apple Mail

  7. Click on the Backup button to add Office 365 to Apple Mail.

    add Office 365 to Apple Mail

And your complete data will add to your Apple Mail account successfully. As you can see the complete performance of how the software works.

Important Note: The software comes with a free demo version that allows users to add only 25 emails from each folder to analyze the software’s performance.

Time to Say Goodbye

Here we have explained the best and most direct methods to add Office 365 to Apple Mail account with complete data. Manual methods are straightforward and free but they have some limitations, which we have to keep in mind before starting the process. Also, we have mentioned an expert solution to setup up Office 365 to an Mac Mail account without losing any information. If you have any doubts about the software, so you can use the free demo version. I hope you find the article helpful.