Home » Blog » Google » How to Find Archived Emails in Gmail? Proper Guide

How to Find Archived Emails in Gmail? Proper Guide

Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On May 31st, 2024
Reading Time 8 Min Read

Summary: Do you often struggle with how to find archived emails in Gmail? Don’t worry, to cater to your requirements, we have prepared an extensive guide to help you out regarding different ways to retrieve archived emails in Gmail. Also, the write-up discusses alternative solutions to archiving your emails.

Managing a large number of emails in your Gmail inbox is a difficult scenario. However, to overcome this issue, Gmail offers an archiving feature that allows us to remove a message from Gmail’s inbox without deleting it.

However, finding archived emails in Gmail creates a problem for many users.  If you are constantly grappling with the method to view archived emails in Gmail, we have prepared this dedicated guide for you.

This article will help you understand how to find archived emails in Gmail for your convenience. So, let’s start the discussion right away.

What is an Archived Email in Gmail?

Archived emails are an essential facility provided by Gmail. It is considered as an alternative to deleting emails. Deleted emails cannot be recovered from your Gmail inbox and get deleted forever, whereas archived emails are easy to recover.

If understood clearly, archived emails present in Gmail are those email messages that the recipient has marked to move into the service’s archive folder. You can use Gmail’s “archive” function to store messages and necessary attachments without cluttering or overfilling your Gmail inbox.

It is important to note that you can easily find archived emails in Gmail inbox in a specified category, the “All Label” section. You can reply to these archived emails later in Gmail. Also, whenever you respond to archived messages, they will be turned into “unarchived messages.”

How Do I Find Archived Emails in Gmail?

This post section is dedicated to helping you view an Archived email. Archived messages in Gmail inbox can be quickly done from diverse locations in Gmail. If you want to know how to retrieve archived emails in Gmail, caste a look at the valuable information below.

Go to Your Gmail Inbox View to Spot Archived Emails

You can easily archive emails in your Gmail inbox. This allows you to do it without opening it first or even again. The steps involved methods to find archived emails in Gmail from your Gmail inbox view are as follows.

  1. Enter your Gmail Credentials, such as user name and password. Log in to your Gmail account.
  2. Keep your mouse on or hover over the email you want to archive.
  3. You will see an Archive icon to the right of your email subject line. You can archive your emails from there.


How Do you Access Gmail Archived Emails in Mobile Apps?

The users very often scuffle regarding how to find archived emails in Gmail. If you brood over, you can also see that you can easily access archived emails in mobile apps. Let’s understand the process of locating archived emails in the mobile apps.

  1. Open Gmail on your Mobile.
  2. Log into by adding credentials such as a username and password.
  3. Find the email that you want to archive in your inbox.
  4. Now, you can swipe the particular email either left or right.

Note: You also have the option to archive the particular selected email by clicking on the archived icon.

How to Find Archived Emails in Gmail Different Options

Do you need help to retrieve archived emails in Gmail process? Don’t worry; we are here to solve your problems regarding viewing archived emails in Gmail. We have covered the three methods by which you can quickly learn how to find archived emails in Gmail.

How to Retrieve Archived Emails in Gmail Using Gmail Search Bar?

Follow the below-mentioned steps to archive emails using the Gmail search bar.

  1. Enter your Gmail credentials, such as username and password.
  2. Log in to your Gmail account.
  3. Now, go to the Search Bar at the top of Gmail.
  4. Click on the Search Bar.
  5. Now, you can search the emails directly or by using the operator “In All” to ensure that all your emails are easily accessible via the search option.
  6. After this step, you can easily filter your emails.

How Do You Locate Emails from the Gmail All Mail folder?

You can easily access your emails using the “All Mail Folder.” You can follow the steps below.

  1. Enter your Gmail credentials and open your Gmail account.
  2. Click on the More Button from the side panel.


  3. You will see an “All Mail Folder”. This All-Mail folder contains all the emails. This implies that your inbox is not the only place where you can find all your emails.
  4. Click on All Mail tab on the menu bar

    All Mail

  5. Now, click the Move to Inbox button at the top of the All-Mail Folder.

    Move to Inbox

With these steps, you can quickly learn how to unarchive Gmail.

How to Find Archived Emails in Gmail Using Labels?

The following method to spot archived emails in Gmail is by using labels. If you are unaware of these labels, first learn about them. Labels are an organizational tool that often categorizes and manages your emails based on specific keywords.

Every Gmail account has three labels or categories to choose from. The first is primary labels, the second is secondary labels, and the third is promotions.

You can also make custom labels by directly clicking the Create New label option on the top-left of the menu bar. You can use the custom labels to organize existing emails and those you may receive.

Till now, we have seen all the manual solutions regarding how to unarchive Gmail. These manual solutions may seem relatively easy in the first place. However, as soon as we move ahead, we often find archived emails in Gmail through a manual solution is tedious and may involve many complicated steps. To understand in detail, let’s look at the drawbacks of these methods first.

Alternative Approach for Archiving Emails in Gmail Locally

Undoubtedly, archiving your emails is one of the best ways to keep your inbox emails completely safe and organized. But it can become a nightmare whenever you require these emails because the entire folder of these archived emails becomes extremely large to handle.

Therefore, sometimes, instead of archiving these emails, the users are in need of an automated solution that helps them to take a backup of their Gmail data and keep our inbox organized by removing clutter easily. RecoveryTools Gmail Backup Tool is one of the best automated solutions for keeping their inbox organized and taking backup of your Gmail data.

Why Should You Archive an Email?

Archiving an email is a mandatory practice for the following reasons.

  • To Keep Your Emails Completely Organized

    Archiving your emails keeps them completely well-organized and clear. Therefore, archiving the emails is the best option whenever you want to stash those emails away that you don’t need now but might need shortly.

  • It Avoids the Circumstances of Accidental Deletion

    Sometimes, our important emails get deleted accidentally. In such a scenario, archiving your emails comes as the best option. We all know that various chances can lead to the accidental deletion of emails. It is best to archive these emails to stop this phenomenon.

  • Maintain Privacy

    Maintaining the privacy of your emails is necessary, and whenever we archive our emails, it helps us to maintain confidentiality in the long run. So, archiving your emails is the best decision.


  • Q1: Where Can I find Archived Emails in Gmail?

    Ans: You can easily find the archived emails in Gmail. However, whenever you use manual ways, you may find yourself trapped in diverse methods. Therefore, counting on professional solutions is the ideal situation.

  • Q2: Do your archived emails get deleted?

    Ans: No, your archived emails can never get deleted. Instead, you can view these emails later using the archived email facility.

  • Q3: Why you should archive emails in Gmail?

    Ans: You should archive your emails in Gmail as it helps you to declutter your inbox without deleting essential messages.

  • Q4: How long does Gmail keep these archived emails?

    Ans: You can easily keep these archived emails in your Gmail forever, so you can easily access them whenever required.

Wrapping it Up:

So, you have gone through an extensive post that shows you how to find Archived emails in Gmail. You can rely on manual or professional ways to archive these emails. As the manual method contains many limitations, the best solution is an expert-recommended professional solution that helps you quickly archive your emails. If you still have any doubts or concerns, you can ask us in the comment section.