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How to Export Contacts from HubSpot – Step-by-Step Guide!

Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On February 7th, 2024
Reading Time 6 Min Read

Are you looking for a suitable way to export contacts from HubSpot? If your answer is yes, then go through this article and go to know the most preferred solution to export HubSpot contacts to Outlook. In this blog, we have explained the step-by-step process to carry out this export.

HubSpot and Outlook are giants in their respective fields. One hand, HubSpot is a powerful customer relationship management (CRM) platform and on the other hand, Outlook is a very effective desktop based email client.

If you are a user who wants to export HubSpot contacts to Outlook then, go through this blog till the end and get the solution you are looking for.

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Need to Export HubSpot Contacts to Outlook

  • Offline Access: The user prefers to work offline or has limited internet access then, it makes more sense to go with Outlook, rather than HubSpot.
  • Data Backup: To export contacts from HubSpot to Outlook can be also used to create a data backup, so that in case of accidental data deletion, the user can be safe.
  • Personal Preference: Some users might have this personal preference to have their data in Outlook, so that it can be stored in their local systems itself.

Expert’s Recommended Tool to Export Contacts from HubSpot

The RecoveryTools Excel to vCard Converter is a tool which is designed to convert Excel contact files to their standard format. To export HubSpot contacts to Outlook no other alternative can top its working capabilities. Read the features of this tool to know more about this converter software.

Features of this Extraordinary Tool!

  • Personalized Field Mapping: The user can map their data fields as per their needs and requirements. This ensures that the user’s contact information is transferred accurately.
  • Data Integrity Preservation: This tool makes sure that during export contacts from HubSpot, all the information and data remains intact and there is no information leakage or breach.
  • Standalone application: This converter is a standalone application which basically means that it doesn’t need the assistance of any other software, once installed.

Steps to Export Contacts from HubSpot to Outlook

The whole process to export HubSpot Contacts to Outlook has been divided into 3 phases:

  1. Exporting HubSpot Contact List into CSV Format
  2. Converting CSV to VCF Format
  3. Importing Contact Data to Outlook

#1 Steps to Export HubSpot Contact List into CSV Format

  1. Go to the “Contacts” drop-down option on the top left corner.
  2. From that drop-down menu, choose “Contacts”.
  3. On the right side of the search bar present in front of you, there is a “Export” button. Click on it.
  4. “Export View” page will open up, choose “XLSX” as your format type.
  5. Click on the “Export” button present down below.
  6. Now, you’ll receive a pop-up message saying, ‘the contacts have been delivered’ with a download link attached to it.
  7. Download your XLSX contacts file.

This is the first phase towards, export contacts from HubSpot. 

#2 Steps to Convert XLSX to VCF Format

  1. With the help of the “Select” button in front of you, choose the files you want to convert.
    select button
  2. Similarly, with the “Save as” option, choose the saving location of your choosing, for the  completion of the process to export HubSpot contacts to Outlook.
    destination browsing
  3. In front of you, you’ll see the option “Save all contacts in one VCF File”, check-mark on it.
  4. The converter tool will auto-detect and show you all the available fields that are in that Excel file, during the process to export contacts from HubSpot.
  5. Now, you can map the fields of your file data, as per your needs.
    contact mapping to export contacts from hubspot
  6. Select a vCard encoding for your file.
    vcard encoding options
  7. Hit on the “Convert” button to begin the conversion process to export HubSpot contacts to Outlook.
    convert button
  8. After the completion of the process, a pop-up will appear on the screen.
    conversion complete
  9. To access the resultant file after the process to export contacts from HubSpot, you can visit the storage location that you had chosen earlier.
    resultant files

#3 Steps to Import Contact Data to Outlook

  1. Go to your Outlook.
  2. Click on the “File” button on the top left corner of the screen.
  3. Hit on the “Open & Export” option.
  4. Select the option, “Import a vCard file (.vcf)”.
  5. Hit the “Next” button.
  6. Select your files.
  7. Click on the “Open” option.
  8. Your desired file will be imported in the Outlook.

Advantages of Using this Tool to Export HubSpot Contacts to Outlook!

  • Supports Various Excel Formats: This tool supports and converts various Excel formats such as, XLS and XLSX.
  • Converts Large Excel Spreadsheets: This software has no bar on the size of the file to be converted. This can convert large files quite efficiently.
  • Batch Conversion: This converter tool is capable of converting multiple Excel files, simultaneously.
  • Easy to Use Interface: You do not need to be a hardcore tech savvy person to be able to use this tool. Any person can operate this software with ease, thanks to its user interface.
  • Security and Privacy: This is a very secure converter. It is built that way so that, no type of data breach is possible. The user can rest assured because the data integrity will always be maintained.

Note – This Excel to vCard Converter tool is a perfect software, which is specifically built to perform this conversion. Therefore, it works marvelously whenever utilized. The free version of this tool can convert the first 10 contacts at no additional cost. However, the paid-full version of this software has no such limits. Neither on the size of file, nor on the number of files.

Summing It Up!

In this technical blog we have discussed the step-by-step process to export contacts from HubSpot to Outlook. The discussed tool in this article is an expert’s recommended tool which has also been chosen by the industry leaders. If you are still confused and need a second opinion then, we would also recommend you go with this, as it works exceptionally well to export HubSpot contacts to Outlook and always satisfies its users.