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How to Export Contacts from HubSpot? – Step-by-Step Guide!

Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On June 20th, 2024
Reading Time 5 Min Read

Being a HubSpot user, we often need to export contacts from HubSpot. There is no doubt in this that we want to secure our data whether it’s emails or contacts. This informational article provides a detailed guide to smoothly export contact list HubSpot step-by-step and also makes them compatible with other devices or platforms.

Contact management is essential for every person, no matter if they are a professional, a businessman, or a normal user. Several situations come when we need to extract contacts from our email account. One similar case is “export contacts from HubSpot”.

HubSpot is a powerful customer relationship management (CRM) platform helping a large number of businesses manage customer data, marketing, and sales. HubSpot is specially designed for a variety of businesses to convert leads and attract customers. We have provided you with a complete guide to export contact list HubSpot easily and save them in a highly compatible format. Therefore, we will also look at the causes of this purpose.

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Why Export Contacts from HubSpot Account?

  • Offline Access: HubSpot is a cloud-based platform that requires internet access. However, sometimes users want to access their important HubSpot account contacts even when they are not connected to the internet. In this case, they prefer to export all contacts from HubSpot and save them locally.
  • Data Backup: Anything can happen to your account at any time. It may face several issues like data corruption, account deletion, server issues, or accidental data deletion. To prevent essential data from certain losses it is preferred to export contact list HubSpot to create a data backup and be safe.
  • Moving to Another Platform: Whenever a user is switching their platform service, they want to export the entire HubSpot contacts and move them to another platform.
  • Personal Preference: Some users might have this personal preference to have their data stored in their local systems.
  • Data Analysis: Exported data in a spreadsheet or local file can be easily analyzed for investigation or further insights.

Step-by-Step Process to Export Contact List HubSpot

  1. Login to the HubSpot dashboard and go to the Contacts section.
  2. From the list of contacts, select the contact you want to export.
  3. Click on the Options button from the top of the page.
  4. Choose in which format you want to export contacts from HubSpot, XLSX, or CSV.
  5. Click the Export button and then HubSpot will send you an email attached with a download link to export the contacts once it’s ready.

Note: Just exporting contacts, is not enough. Whether you export your HubSpot in XLSX or CSV format, none of these formats are highly compatible. One of the most compatible and universally supported contact-saving formats is vCard / VCF. This format allows you to manage your HubSpot contacts in a much better way and move them to any platform whenever you want. The RecoveryTools Excel to vCard Converter is a tool that is designed to convert HubSpot contact files to their standard format.

Features of the Extraordinary Tool!

  • Personalized Field Mapping: The user can map their data fields as per their needs and requirements. This ensures that the user’s contact information is transferred accurately.
  • Data Integrity Preservation: This HubSpot to vCard converter makes sure that during export contacts from HubSpot, all the information and data remain intact and there is no information leakage or breach.
  • Standalone application: This converter is a standalone application which means that it doesn’t need the assistance of any other software, once installed.

How to Export Contacts from HubSpot to Save in Standard Format?

  1. Download the tool and click on the “Select” button then choose the HubSpot contact files or folders you just exported.
    select button
  2. Similarly, with the “Save as” option, choose the saving location of your choosing, for the completion of the process to export HubSpot contacts.
    destination browsing
  3. In front of you, you’ll see the option “Save all contacts in one VCF File”, checkmark on it.
  4. The tool will auto-detect and show you all the available fields, during the process to export contacts from HubSpot.
  5. Now, you can map the fields of your file data, as per your needs.
    contact mapping to export contacts from hubspot
  6. Select a vCard encoding for your file.
    vcard encoding options
  7. Hit on the “Convert” button to begin the conversion process to export contact list HubSpot.
    convert button
  8. After the completion of the process, a pop-up will appear on the screen.
    conversion complete
  9. To access the resultant file after the process to export contacts from HubSpot, you can visit the storage location that you had chosen earlier.
    resultant files

Advantages of Using this Tool to Export Contact List HubSpot

  • Supports Various Excel Formats: This tool supports and converts various Excel formats such as XLS and XLSX.
  • Converts Large Excel Spreadsheets: This software has no bar on the size of the file for conversion. This can convert large files quite efficiently.
  • Batch Conversion: This CSV converter is capable of converting multiple Excel files, simultaneously.
  • Easy to Use Interface: You do not need to be a hardcore tech-savvy person to be able to use this tool. Any person can operate this software with ease, thanks to its user interface.
  • Security and Privacy: This is a very secure converter. It is built that way so that, no type of data breach is possible. The user can rest assured because the data integrity will always be maintained.

Summing It Up!

In this technical blog, we provided the step-by-step process to export contacts from HubSpot. The manual approach can help you the export contact list HubSpot but cannot help you get them in a suitable format. Hence, you can use that tool as it works exceptionally well and satisfies its users.