How to Export Calendars from Outlook Web App?

  

Published By Karen Chard 

Approved By Rollins Duke

Published On June 26th, 2025

Reading Time 5 Min Read

Want to export calendars from Outlook web app? trying to find a guide to help you? If so, then you are in the right place. Here we will explain how you can save your calendar from Outlook.com using advance methods

Overview of Web Outlook

Microsoft’s web based email service Outlook.com provides you a free way to send, receive and manage your emails. In this, you can also manage your contacts, tasks and calendars. Web Outlook has a built-in calendar feature which you can use to schedule meetings, set reminders, and manage your events. This function is very helpful to users and organizations who need to access their calendar data from anywhere.

There are certain situations where you have to export your calendars. To find out the reasons for exporting the calendars, read the next section.

Why Export Calendars from Outlook Web App?

• You want to keep a local copy of your scheduled meetings, appointments and reminders for future reference.
• Switching from Outlook web account to Gmail or any other programs. In this case, you need to move your accounts.
• To share your calendars into different platforms, you need to first export them.
• To maintain your historical records of all the past meetings and schedules you need to save them.

These are the common scenarios where you need to move your Outlook Web calendars. Now, let’s see what are the ways to export your calendars.

Save Web Outlook Calendars by Native Option

Good thing is that users provide you with a built-in option to export calendars from Outlook Web App. The process of doing it is very simple, just follow the steps below and you can easily get your calendar events.

1. First, go to your Web Outlook account in the Web browser.
2. Once, you are in your account. go to your settings, by clicking the gear icon at the top right corner.
3. In the Settings drop down list, find and select Publish a calendar. You can use a search bar for this.
4. After that, choose which calendar you want to export.
5. Make sure you enable the permissions and click Can view all details.
6. Click on the Publish button. Now, you have two options to save your calendars: HTML or ICS.
7. Choose ICS, then hit the Download button to store your calendar file.

By following these steps you now have your Web Outlook calendar in your device. Now it is up to you where you want to import this file Gmail, Thunderbird, or Desktop Outlook. There is another way to export calendars from Outlook Web App and it is a much easier and better option.

Steps to Save Outlook Web App Calendars

1. First of all, download the software on your device.
   
2. Provide the Outlook.com email address and password to sign in your account.
   
3. After that, the tool automatically fetches your data and you can see them at the left side of the software.
   
4. Click on the folder where your calendar data presents.
5. Select the ICS or any desired option from the Saving options.
   
6. Set a destination path by clicking Change, then press the Backup button.

These steps will easily save your calendars. It is a better option than the manual method. Because of the benefits of using it.

Benefits of Using Professional Software

• Saving the bulk calendar in manual will take time, but the tool will smoothly export multiple Web Outlook data.
• There are chances of losing your data manually. But, the software carefully extracts and saves your data without altering original data.
• You have limited options to save your calendars in manual. But, in professional software there are several saving options like PST, PDF, EML, MBOX, etc.
• You are exporting your calendar to access in Gmail or another account. Software method gives you a direct option to move them.
• With the help of a tool, users can export selected calendar events very easily.
• The tool has a demo version which you can download for free and try its functions and features.
• It is available for both Windows and Mac OS versions.

With all these benefits, professional tools are a better option than manual ones.

Concluding Words

Having your Outlook.com emails in your device makes it easier to access them. So, we in this article provided you two methods to export calendars from Outlook Web App. For individual users, a manual method is a great way to save their calendars. But, if you are exporting your data for office use, then professional software will be the best option because many experts prefer this software. However, it depends on you which one you want, as both can save your calendar events.