How to Convert XML to XPS Format Safely and Securely

Published By Jamie Kaler

Approved By Rollins Duke

Published On September 10th, 2025

Reading Time 5 Min Read

If you have ever struggled with reading and sharing XML files, then convert XML to XPS might be the solution you need. XML is designed for structuring data, but XPS (XML Paper Specification) transforms it into a polished, ready-to-print document format. This makes it much more convenient for everyday professional use.

In this blog, we are going to talk about using both manual and automated options for XML to XPS conversion, and we will provide you with some information regarding a great XML to XPS converter. Choosing the right option for convert XML to XPS will help you save time and avoid formatting problems during your conversion. Whether you are a beginner or a professional user, this article will help you choose the method that best fits your needs.

Difference Between XML and XPS File Formats

XML: XML (Extensible Markup Language is a text-based file format that stores data using custom tags.It is commonly used for sharing information between systems as it maintains the data well-structured and independent. XML is best for transferring details like contacts, product catalogs, or email metadata, but it is not designed for direct viewing or printing.

XPS: XPS (XML Paper Specification) is a fixed-layout document format created by Microsoft. Like PDF, XPS preserves the layout, fonts, and graphics of the document, making it suitable for printing and sharing. XPS is mainly used to store documents in a ready-to-read (presentation-oriented) format, as opposed to XML, which is data-oriented.

Read More: Convert XML to PST

Why Do Users Want to Convert XML to XPS?

There are multiple valid reasons why professionals and organizations want to convert XML to XPS file format:

Readability: XPS is easy to open on Windows without requiring any special software, unlike XML.
Presentation: XPS keeps the document layout intact, ensuring the data looks the same across all devices.
Archiving & sharing: Convert XML to XPS allows you to store important data in a fixed format for legal, business, or reporting purposes.
Professional Reports: XPS files are widely used for presenting reports, forms, and business documents professionally.

Methods to Convert XML to XPS File Format

We’ve discussed the best methods, both manual methods and professional ones. Go through them and decide which one is easiest and useful, one that you might be able to use to convert XML to XPS without Hassle. So, let’s take a look at how these methods can aid you in converting files through easy methods without wasting time. Let’s read below.

Method 1: Manually convert XML to XPS using Microsoft Office

Firstly, open your XML file in Microsoft Word or Excel.
Then, check the file structure and formatting.
Now, go to File, then click on Save As.
After that, choose XPS Document (*.xps) as the saving format.
At the end, click Save, and your XML file will be converted into an XPS document.

Drawbacks of Using This Method

You can only proceed with one XML file at a time.
There is a risk of losing formatting if the XML is complex.
You will have to repeat the process for multiple files.
You will need to understand the Office tools to complete the process.

Method 2: Quick Method to Convert XML File to XPS Automatically

The easiest and best way to convert XML to XPS is to use a professional XML Converter. This software will automatically handle the conversion process, allow bulk conversion, and ensure that your data structure is accurate. It’s fast, accurate, and simple to use for even the most novice individuals, and this is the safest method to create XPS documents from XML files.

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You can convert multiple XML to XPS documents in a few clicks. This software will keep your formatting, so your reports and records will be uniform. There’s no limit to size while importing files; even huge XML files can be used without issues. You receive 24/7 support, so you’ll have support wherever necessary.

Simple Steps for Using This Method

First of all, install XML to XPS converter on your Device.
Secondly, add the XML Files and Folders.
Now, apply all advanced filters and click on Convert.
Choose XPS from the selected saving option.
After that, name your converted file and a destination location to save it.
Lastly, go and view the XML to XPS conversion progress report.

What Makes This XML to XPS Converter More Reliable?

Bulk convert XML to XPS without the hassle of repeating the process for each file.
Guarantees 100% accurate results while maintaining the structure and integrity of your data.
Provides flexible methods to upload a single XML file or upload the whole folder for conversion.
Convert attached or embedded data in XML.
No limits on file size mean this XML to XPS converter can handle all of your large XML datasets.

Read More: Convert XML to CSV

Conclusion

To conclude, this article provided two simple solutions to convert XML to XPS. While the manual approach can be effective for small tasks, it is a useless and time-consuming process. On the other hand, a professional XML to XPS converter makes the process faster, accurate, and effortless. In conclusion, we suggest that you select the automatic way to convert your XML to XPS because it keeps the same formatting, bulk converts, and provides 100% reliable and accurate results every time.