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How to Convert PDF to Outlook Email? Step-By-Step Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On June 13th, 2024
Reading Time 6 Min Read

If you are an Outlook user and you want to know how to convert PDF to Outlook email, then this guide will take you through the process in a few easy steps. PDF is used commonly in academic, legal, and business-related documents. However, Outlook is an email client that helps users in sending and receiving emails. Making the PDF file part of Outlook email content can be advantageous in several ways. This blog post describes step by step how to change PDF to Outlook email with attachments and other elements.

Why Convert PDF to Outlook Email?

  • Access in Outlook: Open attachments in Outlook straight from their corresponding PDF files.
  • Organize Emails: Change PDF to Outlook email tightly embed your emails and PDF documents.
  • Easy Sharing: This means that PDF content can be easily shared with other people using Outlook without the need to send other attachments.
  • Searchable: Enable the search of the PDFs directly from Outlook to ease the process of looking for certain details.
  • Consistency: Ensure that all the PDF documents that you transfer within the email system are properly formatted and well arranged.

Know Differences Between PDF and Outlook Email

To make it more convenient for you understand the reasons to convert PDF to Outlook email in more better way, we have also discussed the major characteristics of PDF and Outlook email:

What is a PDF?

Before we convert PDF to Outlook email let’s get an overview of PDF and Outlook emails first. PDF or the Portable Document Format is a kind of file that is used to display documents consistently across all platforms.

  • Universal Format: PDFs appear the same regardless of the device or computer that is used to open them, including computers, tablets, or phones.
  • Fixed Layout: The design and even the content of the website do not change, whether it is opened from a mobile device or a PC.
  • Common Use: PDFs are commonly employed in document types such as reports, eBooks, forms, and scanned documents.
  • Read-Only: Even though it is quite simple to open and read PDF files, the process of modifying the content of a PDF typically involves the use of other software.

Understanding Outlook Email

Outlook is an email service and application from Microsoft Corporation. It enables you to organize your emails, schedules, people you communicate with, and things you need to do before beginning to convert PDF to Outlook email.

  • Email Management: This means that you can send, receive, and sort emails.
  • Calendar: Set up meetings, appointments and events.
  • Contacts: Keep records about the people you interact with.
  • Tasks: Record things that are required to be done.

Is it Possible to Change PDF to Outlook Email Manually?

Luckily, you can convert PDF to Outlook email manually, but these are some forceful ways that are not varied by any expert. However, if you want to try then these are the following:

1. Copy PDF Text and Paste as Outlook Email

  1. Open the PDF file on your computer.
  2. Select and copy the text from it.
  3. Now start the Outlook application.
  4. Click on New Email from the Outlook interface.
  5. Press Ctrl+V and paste the PDF text here.
  6. Enter details in To and Subject then click Send button.


  • Copying and pasting PDF text results in a loss of original formatting which looks unprofessional.
  • Manually copying and pasting text, especially from larger PDFs consumes a lot of time.
  • High risk of missing important information available in PDF or pasting incorrect information.
  • Through this method, you can not change PDF to Outlook email with attachments or images.

Similar Article: How to Convert Outlook Email to PDF?

2. Convert PDF to Outlook Email as Attachment

  1. Start MS Outlook on the Computer.
  2. Click on New Email.
  3. Touch the Attach option from the top.
  4. Select the PDF file.
  5. Click on the Insert button.


  • You have to manually attach each PDF file which can be frustrating for multiple PDF files.
  • This method does not convert PDF into the compatible format of Outlook email which can make it easily readable in the email itself.
  • Simply attaching the PDF file does not integrate the content with the email body.

However, some general limitations of the above two methods to change PDF to Outlook email are; not recommended or verified, no automation, potential errors, and lack of limitations.

Most Suitable Approach to Convert PDF to Outlook Email

With the help of a professional tool called RecoveryTools PDF Converter, you can easily change Adobe PDF files to Outlook email for all versions of MS Outlook (2007, 2010, 2013, 2016, 2019, 2021, etc. ). As for the capabilities, this tool is capable of processing large PDF files and saving them in Outlook email format with high speed.

This program can be easily convert PDF to Outlook email with just a few easy steps. Still, it has a trial version through which one can change 5 PDF files to Outlook email. The pro version can convert as many PDFs as possible.

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General Characteristics of PDF to Outlook Email Converter Software

  • Combine multiple PDFs quickly into a single Outlook email file.
  • Convert PDFs to Outlook email effortlessly and quickly, no need for manual work.
  • Easily add PDFs using “Select Files” or “Select Folders” options.
  • Automatically display selected PDFs on the software interface.
  • Include email addresses and other media in converted Outlook emails.
  • Convert PDF to Outlook email compatible format effortlessly and save them at desired path.
  • Try a free version of PDF to Outlook email converter for free before upgrading.


By following these steps and making use of the above advanced tool, one can quickly convert PDF to Outlook email. It is rigorous, safe, and appropriate for professionals as well as home users. Another advantage of using the PDF to Outlook email Converter is that it has a free trial version and a 30-day money-back guarantee.