How to Batch Convert MSG to PDF with Attachments?

Overview: Transferring MSG data files to PDF is considered to be one of the most ideal and efficient ways to protect, share, and save Outlook data with ensured security. It is crucial for users to have an organized conversion process to convert multiple MSG files to PDF or deal with important data in an easily accessible file format. Whether the agenda is to simply convert documentation or handle storage space for the long term, comprehending the appropriate option to batch convert MSG to PDF is necessary for error-free conversion.

The MSG files are generally known as individual files by Outlook, which are positively considerable for saving emails on an individual basis. However, they fail to be helpful when it comes to essential purposes like legal documentation or cross-platform accessibility. PDF on the other hand, is a universally accessible format that is widely used by beginners, students, and experts from all fields, reliable for archiving and sharing, mainly for handling large email file archives.

Read the blog till the end to discover numerous methods to convert MSG to PDF with attachments for numerous purposes. Check out both free and automated methods for more accurate, instant, and user-friendly results.

Comparison of MSG and PDF Format

Outlook MSG	PDF
MSG stands for Microsoft Outlook Item (.msg)	PDF means Portable document format (.pdf)
MSG files are primarily used by Microsoft Outlook and Exchange.	PDFs are Platform-independent and don’t require a specific application to open.
It stores a single email item (e.g., email, calendar event) along with all its properties.	PDF files contain links, buttons, form fields, audio, video, and business logic.
Supported by only Outlook email client	Easily accessible with any device and from anywhere, because of its portable nature.
MSG Files are best for maintaining email-specific features like sender/receiver details, attachments, and email formatting.	PDFs are often used for official and government documentation, it’s perfect for sharing and keeping records in a standardized format.
MSG files are not easy to access outside of Outlook, and files can take up significant storage space.	PDF files are small size files that are easy to share, and suitable for long-term storage. It can also include attachments when converted from MSG.

How to Bulk Convert MSG to PDF with Attachments Manually?

However, you can convert multiple MSG to PDF format using Word, Print, and Adobe Acrobat methods easily. Outlook installation is required in methods 1 and 2, and Adobe Acrobat with subscription is required in method 3. All the steps, with complete details, are outlined below.

1. Convert Outlook Message into PDF using Word

1. Firstly, select the required email in MS Outlook.
2. Choose File >> Save As option.
3. Browse the required destination.
4. And then, choose .html as a saving type.
5. After saving the file in HTML format.
6. Now open this HTML file in Word.
7. After that, choose File >> Save As option.
8. Choose PDF as the saving type.
9. Lastly, browse the location and click on the Save icon.

2: Batch Convert MSG Files to PDF using Print Option

If you have an orphan MSG file, and then first import it into your Outlook account. And then use the inbuilt print option.

1. Open the required email in Outlook.
2. Choose File >> Print icon.
3. Choose “Microsoft Print to PDF” >> Print icon.

   

4. Lastly, select the destination and hit the Save button.

   

3: Change Outlook Message into PDF Using Adobe Acrobat

Moreover, Adobe Acrobat is a professional suite designed by Adobe that specializes in editing, creating and managing PDF files. In order to batch convert MSG to PDF with attachments, users can also resort to this technique as well whose steps are-

1. Firstly, head to the Outlook account.
2. Select all the needed emails to print.
3. Select the Print option from the File Menu.
4. Choose Adobe PDF as the active printer.
5. Adjust the formatting as required using Preview.
6. After that, hit the Print button.
7. Select the location to save your resultant data.
8. Lastly, hit on the OK icon.

Shortcomings of the Manual Method

While techniques like these may work well when handling a few emails at a time, they become a huge drawback for users in large-scale requirements.

• It is not possible for manual techniques to batch convert MSG to PDF, since they do not have the feature to do so and need to be selected and converted individually.
• The method of printing to PDF does not involve attachments along with the email during the conversion, making it difficult for users to batch convert MSG files to PDF with attachments.
• Extremely time and effort-consuming due to repetitive steps, which makes it heavily prone to errors.
• Prone to errors and inconsistency. It’s also time-consuming.
• Does not ensure the preservation of folder hierarchy or data integrity during the conversion process.
• Require the mandatory internet connection and installation of Outlook, retaining files’ usability.
• Not suitable for beginners or non-technical users due to the technical variable steps depending on the version of both Outlook and Windows.

To overcome these shortcomings, users can switch to a more effective solution, which can seamlessly solve the issue of conversion from MSG to PDF format.

How to Batch Convert MSG to PDF without Outlook?

1. First, download and launch the MSG to PDF converter on your operating system.
   
2. Next, carefully select the required MSG files you want to convert to PDF.
   
3. Now, click on the “Select Saving option” and select “PDF” as the saving format for your resultant file.
   
4. Apply the filters and the location path and Next icon to convert MSG to PDF.
   
5. Finally, wait for the conversion process to get completed and check the converted files on the selected destination path.

Explore the Advanced Features of the Automated Tool

• Batch Convert Outlook Messages to PDF Quickly – It is one of the simplest and most robust solutions for conversion. The tool offers a Select Folder option that enables users to load a folder with countless MSG files and convert MSG to PDF with attachments all at once.
• Print MSG Emails to PDF File Easily – Users can straightforwardly export Outlook messages to PDF for printing purposes with this application.
• Export Emails with Attachments – With this MSG to PDF converter, the users will have the option to export Outlook MSG to PDF along with associated attachments. It delivers consistent results throughout the entire process.
• Compatible with All Outlook and Windows Versions – The software is so flexible that it supports all the latest and earlier versions of MS Outlook such as Outlook 2021, 2019, 2016, 2013, 2010, etc. Also, users can install it on any Windows OS like Windows 11, 10, 8.1, 8, 7, XP, Vista, etc.
• Different File Naming Options – Use this tool to batch convert MSG to PDF with attachments and save the output with any of the file naming options. The tool provides file naming conventions based on the combination of Subject, Date, and Time.
• Multiple saving formats: The tool not only saves MSG files in PDF but also convert MSG files to TXT, MBOX, PST, OST, RTF, and many more file formats.
• Preserve Data Integrity – The MSG to PDF converter has an amazing capability to maintain the integrity of data throughout the MSG to PDF conversion process. Moreover, it keeps intact email attributes, attachments, images, etc.