How to Batch Convert MSG to PDF with Attachments?

Overview: In this particular blog, we will be learning to batch convert MSG to PDF with attachments using multiple methods. We will know how to save MSG as PDF using the Outlook “print to PDF” option, Word’s “copy-paste” method, and a direct method.

Transferring MSG data files to PDF is considered to be one of the most ideal and efficient ways to protect, share, and save Outlook data with ensured security. It is crucial for users to have an organized conversion process to convert multiple MSG files to PDF or deal with important data in an easily accessible file format. Whether the agenda is to simply convert documentation or handle storage space for the long term, comprehending the appropriate option to batch convert MSG to PDF is necessary for error-free conversion.

Why Batch Convert MSG to PDF format? Key Reasons

• Saves Time- Many IT teams, corporate users, legal departments, and other individuals prefer to convert MSG files in bulk into PDF format. Batch conversion saves MSG as PDF regardless of the number of files or their size.
• Accessibility- MSG files are totally dependent on Outlook, which is a major drawback for the user. As users need their data files in a universal format that can be easily shared, stored, and accessed without any application.
• Email Integrity- The PDF format keeps the email formatting, integrity, and structure intact. The original layout with attachments and metadata is preserved. It is useful for legal and forensic review.
• Secure- PDF files can be locked and are not editable, which makes it a secure format to choose for sensitive data.

How Do I Save MSG as PDF Manually?

MSG files can be converted into PDF manually using two applications. Either you can use the Outlook “print to PDF” option or paste the screenshot of the MSG file in Word and save it as a PDF. Let’s see the brief working steps of both ways.

{A} Convert MSG file to PDF via Outlook

Before starting the process, open or upload your MSG files in Outlook. If you don’t have MSG files in Outlook, simply drag & drop them or configure the email account where MSGs are saved by the “add account” option in “info” and open the files.

1. Open Outlook on your device.
2. Choose File >> Print icon.
3. Select “Microsoft Print to PDF” >> Print icon.

   

4. Lastly, select the destination and hit the Save button.

   

Note: To convert MSGs using this approach, you should have Outlook installed and subscribed. You will have to save each MSG one by one as a PDF, as there is no direct bulk conversion option in Outlook.

{B} Save MSG as PDF using MS Word

1. Firstly, open your MSG in Outlook and set the size at which the entire file is visible.
2. Take a screenshot of the MSG file and paste it into Word.
3. Then, keep pasting the MSG files one by one into the Word document.
4. At the end, go to file> save as> select the folder and save MSG as PDF (.pdf).

Note: This way you can batch convert msg to PDF Adobe, but it will not preserve the original format, metadata, working hyperlinks, etc. It is just for casual work, not suitable for professional work.

How to Convert Multiple MSG files to PDF? Working Steps

1. First, download and launch the MSG migrator on your operating system, and upload the MSG files/folders in bulk using the dual-mode.
   
2. Next, carefully select or deselect the required MSG files, folders, or sub-folders you want to convert to PDF.
   
3. Now, click on the “Select Saving option” and select “PDF” as the saving format for your resultant file. Also, choose the location path and file naming options to convert MSG to PDF in bulk.
   
4. Then, apply the advanced filters like from, to, date range, exclude folders, and many more to specifically save MSG as PDF.
   
5. Finally, click the Convert button and wait for the conversion process to get completed. Then, check the converted files on the selected destination path.
   

Which Approach to Prefer? Conclusion

The manual methods can work only when users have just a few files to convert. But when it comes to large data with sensitive information or links, it becomes a crucial task. The manual approach should be used for personal, small tasks, whereas the automated approach is advisable to use when you have to convert MSG to PDF without Outlook.

You can save MSG file as PDF format effectively using the automated approach or the manual way, whichever suits you the best as per your requirements.

Frequently Asked Questions

Q1: Can the automated tool easily convert multiple MSG files to PDF in one go?

Ans: Absolutely! One of the advanced features offered by this tool is its ability to convert MSG to PDF in batch without any risk of data loss.

Q2: How do I convert multiple MSG files to PST?

Ans: First, import your orphan MSG file in Outlook and then follow the given steps:

1. Firstly, go to the File in Outlook.
2. Choose Open & Export >> Import/Export.
3. Choose Export to a File.
4. Select the Outlook Data File(.pst) option.
5. Select the required folders.
6. Lastly, browse to the path and hit the Finish button.

Q3: Does the manual method include attachments after the conversion?
Ans: No. Traditional methods do not have the feature of processing attachments with emails. However, the automated MSG converter has the option of doing so with complete safety.

Q4: Is the manual method safe to bulk convert MSG to PDF?

Ans: The level of safety and security varies from method to method. However, one thing common is that every manual technique has some kind of limitations.