Convert MSG to PDF Instantly and Securely within Seconds

Can’t open shared MSG emails on your smartphone? Don’t worry! You are going to read the right page to find a solution. This blog will guide you on how to convert MSG to PDF quickly, safely, and easily, and make them easily accessible on any device.

The MSG file format is the email format of a very popular email client, Microsoft Outlook. MSG file contains complete email data, such as sender, receiver, subject, date, and message content, etc. The MSG file might also include attachments on it. This is created to store a single email separately. It opens easily only in the Outlook application by double-clicking on it.

When users need to show specific emails in court for legal purposes, or they want to keep the email in printed format, they need to save MSG to PDF format. In this blog post, we are going to describe both major and minor reasons why users convert MSG to PDF with attachments. Along with this, we are testing both manual and automatic solutions to bulk change MSG to PDF.

Without wasting more time, in the summary lets have a quick look at the reasons why users want to convert MSG files into PDF format in the next section.

Important Reasons to Convert MSG to PDF Format

• Forensic Custody: When users need to take legal action or want to submit the MSG file data as proof, then the presentation of the MSG file is not enough; they need PDF files.
• Documentation: The MSG files are not in a human-readable format, which is why users change MSG to PDF.
• Record Keeping: MSG files are not easily searchable, which makes auditing hard because users convert MSG to PDF.
• Portability: PDF is a universal format, which makes it easy to open, print, and share, and that is why users prefer it.
• Content Preservation: Conversion of MSG to PDF preserves the email’s layout, attachments, formatting, and metadata. Due to which users prefer the PDF format.
• Easy Share: PDF format is easily openable and shareable with non-Microsoft Outlook users.

Although, these were both major and minor reasons why users are choosing the PDF file format for some of their MSG files

Now, let’s see the solutions to convert MSG to PDF with attachments in the upcoming sections.

How to Change MSG File to PDF Manually

Manually converting MSG files to PDF can be easy with the use of Microsoft Outlook. The Outlook keeps the email’s layout, attachments, and formatting original. You can save MSG to PDF with Outlook by using the four unique solutions listed below, with their detailed steps.

1^st Solution: Print to PDF

1. Open the MSG file in Microsoft Outlook.
2. Click on the file from the navigation bar and choose print or use the shortcut.
   CTRL + P
3. Now, click on the print button and set the file name and location.
4. Finally, click on the Save button to save.

Done, your MSG file is converted into PDF format.

2^nd Solution: Print through HTML

1. Double-click and open the MSG file in Outlook.
2. Go to the “file” menu and click on the “Save as” button.
3. Set the file destination where you want to save.
4. Select file type (HTML) in Save As and click the save button.
5. After that, open the just-saved HTML file in your computer’s browser.
6. Press CTRL + P and save in the PDF format.
7. Done! Your MSG file is converted.

3^rd Solution: Convert this with Thunderbird

1. Open Thunderbird on your computer PC.
2. Click on the gear icon and choose the account settings option.
3. Now, click on the add account button.
4. Choose the “Mail account,” enter your full name along with ID and password.
5. After that, connect your Outlook account with Thunderbird.
6. Again, click on the gear icon to open Thunderbird settings.
7. Choose the “Add-ons and Themes” option, and search for “ImportExportTools NG.”
8. Now click the “Add to Thunderbird” button to install this extension.
9. Next, go to the Thunderbird mailbox and select the folders individually.
10. Right-click on the folders and choose the ImportExportTools NG option.
11. Then, click on export all messages in folder option and choose PDF format.
12. Select the “Messages and index with subfolders” option.
13. Lastly, select the file location to save all your PDF files.
14. Done! Your PDF is created.

4^th Solution: Single Conversion with Thunderbird

1. Open the Thunderbird applicationon your desktop PC.
2. Select the emails that you want in PDF Format.
3. Now Press CTRL + P and click on the Print button.
4. Finally, save MSG to PDF
5. Done!

Using the solutions given above, you can convert MSG to PDF, but these solutions have a few loopholes that you must be aware of.

Loopholes of Manual Solutions

• Using these methods does not give PDF all times and attachments might not be preserved.
• The layout and formatting style might be changed, especially when the email is embedded.
• You need to open every single MSG file to convert them into PDF format, which are time consuming process when you need to bulk convert MSG to PDF.
• Saving to HTML and converting to PDF may result in loss of email details, such as sender, subject, and time.
• The manual solution requires technical knowledge, which makes the solution not easy for non-tech users.
• Using Thunderbird to change the MSG file to PDF format is time-consuming and quite risky.
• High chance of  Outlook account corruption using the Thunderbird solution.

These were some of the drawbacks of the above solutions that you should know before using them. However, in such a situation, you can use the MSG to PDF converter mentioned in the automatic solution below to change MSG to PDF.

Batch Convert MSG to PDF Automatically

According to the information given above, we understood that both tested manual solutions allow users to save MSG to PDF, but their loopholes tell in short, the manual solutions are not useful when need for batch conversion of MSG to PDF. For these situations, you can try the RecoveryTools MSG file converter program. This tool safely change MSG to PDF with complete data integrity and maintains folder hierarchy during the conversion process. It also keeps your attachment embedded in your converted PDF file.

Quick Steps of Automatic Solution

1. Open the MSG migrator on your Windows operating system.
   
2. Select the option between files/folders and upload all the MSG files.
   
3. After that, select the folders from the preview panel of the tool.
   
4. Then, choose the saving option “PDF” and set the saving destination.
   
5. Finally, click on the next button to start the conversion.
   
6. Done! Your MSG files are converted into PDF format with email attachments.
   

Using an automated solution to convert MSG to PDF will save you time and safely change MSG to PDF in bulk.

Strength of Automatic Solution

• The tool comes with dual-mode options to upload files/folders in one go without consuming time or disturbing the original hierarchy.
• The tool has multiple saving options that allow users to convert their MSG files not only into PDF, but users can also save their MSG files into other file formats such as PST, HTML, MHT, XPS, and more.
• The software runs without the need for Outlook, Thunderbird, or any other email client to save MSG as PDF.
• Software is fully independent, and it can also work offline, which helps to keep your data protected from uploading to the cloud, and this is because the tool becomes a safer option for the users.
• It can bulk convert MSG to PDF with attachments without any limitations or errors.
• With this MSG to PDF converter, the users will have the option to export Outlook MSG to PDF along with associated attachments.

Frequently Asked Questions

1. How do I change a MSG file to a PDF safely?
   To change your MSG file to a PDF, you can use Recoverytools MSG file converter to convert quickly, safely, and easily without losing any data and account corruption risk.
2. Is there a way to convert email messages to PDF?
   Yes, you can convert your email messages into PDF format by using all the manual solutions given above, and the automatic solution.
3. Can I open MSG files in Adobe?
   Yes, you can open MSG files in Adobe; you only need to convert your MSG files into PDF, and then your MSG files are ready to open in Adobe.
4. Can I change MSG files into PDF without disturbing metadata?
   Yes, you can change your MSG files into PDF without disturbing metadata elements, but you have to use an automatic solution for this.

Final Thoughts

In this blog post, we understand that users need to convert MSG to PDF for multiple reasons, such as for legal use, portability, and documentation. We tested and shared two manual solutions to change MSG to PDF. While the manual solutions have some non-avoidable loopholes, due to which users might face serious issues, such as the manual solution not always preserving attachments, may alter the layout of the emails, and the process is time-consuming, especially when users have to batch MSG files, etc., On the side, the described automatic solution will make the conversion process of MSG to PDF faster, easy and more secure.