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How to Add iCloud Email to Outlook? Perfect Detailed Solution

Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On May 7th, 2024
Reading Time 8 Min Read

Are you worried about your iCloud emails because you want to view your iCloud emails with the help of Outlook? But if you are unable to do this because you have not found a complete process yet, then there is no need to worry, in this article, we will provide the complete process of adding iCloud email to Outlook. let’s start

As we all know how important it is to stay connected with each other in today’s digital age. Similarly, integrating with multiple platforms and devices and keeping your emails, contacts, and calendars exported, synced, or backed up has become more important than ever.

There is such a powerful platform whose name is iCloud, many users of iCloud want to integrate their data into some other platform so that their data can become more secure, in that there is an integration to add iCloud to Outlook.

Because this integration is very secure and it also creates a backup copy of the iCloud user’s data. Because of this, if by chance the data of iCloud is ever lost, then a backup copy of it will be ready in Outlook, eliminating the chances of data loss.

For this reason, today we have come up with this detailed article in which we will explain step by step the complete detailed process of adding iCloud email to Outlook, in this we will try to help you utilise the full potential of both email clients. Let’s start this article now

What’s the Benefits Users Getting After Adding iCloud to Outlook?

  • Unified Inbox: Access all emails from iCloud and other accounts in a single area.
  • Streamlined Management: Manage all of your emails without switching applications.
  • Enhanced Organization: Use Outlook’s sophisticated tools to arrange all of your emails.
  • Improved Efficiency: Save time by managing emails from a single spot.
  • Cross-Platform Convenience: Access emails from iCloud and Outlook across several devices. (Assuming Outlook is installed on that device)
  • Potential Calendar and Contact Syncing: Synchronize iCloud contacts and calendars with Outlook for a unified experience.
  • Centralized Communication: Manage all your communication channels, including email, contacts, and calendars, from one platform.
  • Familiar Interface: Use the familiar Outlook interface to manage your iCloud emails if you’re already comfortable with it.
  • Accessibility on Windows Machines: Access your iCloud email on your Windows computer without needing a web browser.
  • Simplified Workflow: Potentially streamline your workflow by consolidating email management tasks.

Details Guidance of How to Add iCloud Email to Outlook

Before adding iCloud to Outlook, you need to know that you must have some details about iCloud like iCloud email address, password, outgoing email server details, and incoming server details. Only after that, you will be able to use the second phase. In the first phase, we will learn the process of creating an app password in iCloud because, without the app password, you cannot use the second phase.

Phase 1: Create Your iCloud Mail Account App Password

  1. Go to the Apple ID website (https://appleid.apple.com/) and sign in with your iCloud credentials.
  2. Navigate to the “App-Specific Passwords” section.
  3. Under “App-Specific Passwords,” click “Generate Password.”
  4. Give your password a name (e.g., “Outlook”) and click “Create.”
  5. Apple will display a long, alphanumeric password. Copy this password (without spaces) for later use.

Phase 2: Configure iCloud Account to Outlook (on Mac)

  1. Open Microsoft Outlook on your Mac.
  2. Go to the “Tools” menu and select “Accounts.”
  3. Click the “+” sign in the lower-left corner and choose “Other Email Account.”
  4. Enter your iCloud email address and password (or app-specific password) and click “Add Account.”
  5. Outlook may automatically configure the server settings. If not, you’ll need to enter them manually:
    Account Type: Choose “IMAP.”
    Incoming mail server: Enter imap.mail.me.com
    Outgoing mail server (SMTP): Enter smtp.mail.me.com
    Use SSL to connect should be selected for both incoming and outgoing servers.
  6. Click “Next” and follow any further prompts to complete the setup.

Outlook For Windows

  1. Open Microsoft Outlook.
  2. Click on the “File” tab.
  3. Click on “Account Settings,” then “Account Settings” again.
  4. In the new window, click “New.”
  5. Enter the iCloud email address and then choose “Manual setup or additional server types” and click “Next.”
  6. Select ” IMAP” and click “Next.”
  7. Under “POP and IMAP Account Settings,” fill in the following details:
    Incoming mail server: Enter imap.mail.me.com.
    Outgoing mail server (SMTP): Enter smtp.mail.me.com.
  8. Under “Logon Information,” enter your:
    Password: Paste the app-specific password you generated earlier (if applicable).
  9. Click on the “More Settings” button.
  10. Go to the “Outgoing Server” tab and check the box for “My outgoing server (SMTP) requires authentication.”
  11. Choose “Use same settings as my incoming mail server.”
  12. Go to the “Advanced” tab and enter the following details:
    Incoming server (IMAP): Enter 993
    Use the following type of encrypted connection: Select “SSL” from the dropdown menu.
    Outgoing server (SMTP): Enter 587
    Use the following type of encrypted connection: Select “TLS” from the dropdown menu.
  13. Click “OK” on all open windows to finish setting up your iCloud email in Outlook.

Bonus Tips for Adding iCloud Email to Outlook

As we just learned through the manual process how you can add iCloud to Outlook. But in this, we learned that a lot of technical knowledge is required to do this process. It has been seen many times that the complete data of iCloud of many users has not been exported to Outlook or they have faced many errors while setup. To avoid all these problems, you can directly export iCloud emails in Outlook-supported format, after which you can import that file into Outlook very easily without any error.

For this process, you will need professional software named RecoveryTools iCloud Migration Software. With the help of this software, you can export iCloud emails in PST format for Windows or OLM format for Mac Outlook. After which you can very easily import this file into Outlook of any system. Using this software is also a very easy task for which you do not need any kind of technical knowledge. This software is available for both Windows and Mac systems, you can download it by clicking on the download button given below. Now let us know the process of this software step by step.

Note: Before starting the software, you will have to create an app-specific password in iCloud, the process which we have mentioned above.

Guide How to Export iCloud to Outlook for Mac and Windows Users

  1. Firstly, download and launch the software on the Mac system.
  2. After that, select the iCloud option from all the email client lists.
  3. Now, enter the Apple ID and App Specific password and then tap Login.
  4. Thereafter, choose the specific folders as per your requirements (optional)
  5. Now, choose the OLM option (if you have Mac systems) or select the PST option (if you have Windows systems) from the saving option lists.

    Note: If Mac Outlook in your system is in a new version in which the import option is not available then in that case you will have to select the IMAP option in the software after which you will have to enter the credentials of the email account which is configured in your Mac Outlook.

  6. Finally, browse the desired location for output data and click the Backup button.

Note: The software steps are the same for both systems, you just have to select the OLM option for the Mac system and the PST option for the Windows system. The rest of the process is similar to Windows software like Mac software.

Import Resultant File into Windows Outlook

  1. Open Outlook and click “File”.
  2. Select “Open and Export” then “Import/Export Wizard”.
  3. Choose “Import from another program or file” and click “Next”.
  4. Select “Outlook Data File (.pst)” and click “Next”.
  5. Browse to your PST file and click “Open”.
  6. Choose how to handle duplicates (Next).
  7. Select folders to import (Next).
  8. Choose import destination (Current folder or New folder).
  9. Click “Finish” to begin importing.


In this article, we have explained the complete process of adding iCloud email to Outlook. In which we have described the method both manually and professionally. If you want to set up an iCloud account in Outlook, then you can move towards the manual method. If you want a secure and simple method then you should go for the professional method. In this, we have provided all the information that you will need while adding iCloud to Outlook. If you still need any more information then you can get help from the support team.