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How to Backup Outlook Files to Local or External Hard Drive?

Karen Chard ~ Modified: 24-06-2021 ~ Outlook ~ 7 Minutes Reading

how to backup outlook emails

The user looking for a solution to take backup Outlook emails to Hard Drive or external drive can have several reasons. This may include saving Outlook emails before deleting the account, facing multiple Outlook standard errors, protecting data from any loss, and many more. A user trying to backup Outlook 2016, 2010, 2013 emails to Hard Drive / External Drive can face several challenges that may include:

Need for a Solution to Backup Outlook 2019 Emails to External Drive

Scenario1: I have a laptop and a tower computer. I have four email addresses. 1 Gmail account and 3 Hotmail accounts all are configured in Outlook. I want to save all my email accounts to my hard drives.

Scenario2: How can I convert an Outlook emails folder (with or without subfolders) with emails (with or without attachments) to a single PDF which includes all emails with their linked attachments?

Scenario3: I want to convert emails from Outlook to pdf in bulk and save emails on Hard Drive. How can I do this with no loss of information?

Scenario4: I tried to save a backup of Outlook emails to my system Hard Drive. Even after specifying a location, I can’t find any Outlook emails. Why did this happen?

Scenario5: Is it possible to transfer my outlook messages & folders from my windows 7 PC to Outlook on my new laptop, Windows 10?

All the scenarios mentioned above are real-time user queries asked on the Support team of RecoveryTools brands. In most cases, the user first uses the manual trick and, when didn’t get satisfactory results, looks for the automatic software.

Therefore, in this blog, we will only discuss the professional recommended trustworthy solution to backup Outlook emails to External Hard Drive with attachments.

Your-go-to solution to take Outlook email backup to Hard Drive Instantly

Thousands of users and organizations used Outlook to manage personal information, including emails, contacts, calendars, tasks, notes, journals, etc. However, with the advancement of technology and new challenges, the Outlook account holders often need to backup emails to Hard Drive/ External Hard Drive or PC. One of the most efficient and straightforward ways to accomplish the task is using the Microsoft Outlook Backup utility.

It is an instant and automatic program to backup Outlook emails with attachments. So, the user can backup mail messages from all Outlook data files with complete accuracy.

One of the most significant advantages of using the standard software solution it doesn’t ask for any supportive application. Also, users can backup mail message folders without Outlook installation. Let’s discuss the top two methods to backup Outlook emails 2010, 2013, 2016, 2019, etc.

#Solution1: Manual way to take Outlook emails backup on Hard Drive or PC

There are numerous ways to backup Outlook emails and other items to Hard Drive. Any user can directly access the Outlook Data File from the default profile location.

In case if you are a non-technical user and want to take Outlook emails as a backup, follow the simple steps given below:

  1. From the File menu, choose the Open & Export option & then Import/Export.
  2. In Import & Export Wizard, choose Export to a File option & process to Next.
  3. In Export to a Filebox, choose Outlook Data File (.pst) to create a file type.
  4. Choose the Folders which you want to Export. Check the Include Subfolders option also.
  5. Click on the Browse button to export Outlook data to a new Outlook PST file.

What do we get from the Manual method?

From the above step-by-step method to take Outlook email backup, we can conclude that users can instantly export Outlook emails and other items as PST files. But, what if the user does not have Outlook installation? In such a scenario, the user has to consider taking the help of an Automatic and professional solution.

The Limitation Manual solution holds are:

  • Using the manual approach user can only backup Outlook emails in PST and CSV files without attachments.
  • It only backup email messages from Outlook without considering the folder hierarchy.
  • Users may face file limitations imposed by the manual trick.
  • It also doesn’t support maintaining the email attributes throughout the backup process.

A Better Way to Backup Outlook 2016, 2010, 2013 Emails to Hard Drive /PC

A user can overcome all the limitations of the manual method using a third-party Outlook Migrator Software. It proves to be very beneficial for the users to backup Outlook emails, contacts, calendars directly from configured profile locations.

Tap on the below download button and launch the free solution to backup Outlook emails with attachments.

Download for Windows Download for Mac

The Microsoft Outlook backup utility is designed with advanced algorithms to backup Outlook all new and old emails to an external hard drive in quick steps. Follow these simple steps and backup Outlook mailbox easily.

  • Install & Run Outlook Backup Software in Windows PC.outlook backup software
  • Select Outlook data file from Configured Outlook Profile location.backup outlook emails
  • Users can select the items for backup of Outlook Personal Folders.backup outlook to pst
  • Choose the required option from the list 20+ File Saving format to backup Outlook mail.choose outlook backup options
  • Setup Outlook Backup options like file saving location etc.setup outlook backup options
  • Click on Convert button to initialize Outlook Backup Process.live conversion outlook backup process
  • Access the resultant files after the backup process finished.

A-List of Multiple Saving Formats to Save Outlook emails backup

As we can see that the software backup Outlook emails is available in 20+ File formats including MSGEMLEMLX, TXT, PST, MBOX, HTML, MHT, XPS, RTF, DOCWindows Live Mail, ICS, vCardCSV, PDF, Lotus NotesZimbra, Maildir, ThunderbirdEntourage [RGE], Outlook for Mac [OLM]Office 365Outlook.comGmail, G Suite, Yahoo, IMAP etc.

The Impressive Microsoft Outlook Backup Software Features Includes:

The Outlook backup utility comes with a large number of advantages for end-users and organizations. The top benefits of the application are listed below:

  • Backup Outlook Emails from Configured Account: 

The application is designed with advanced algorithms to perform the backup of Outlook emails. In addition, the utility will automatically detect the data from configured Outlook profile location.

  • Completely Standalone Application: 

The software is independent to take Outlook email backup without any external application. It also means the user can backup emails from the default configured location without Outlook.

  • Support all type of Outlook mail files:

The software allows the users to backup data from corrupted or damaged Outlook data files. In addition, it provides a special Recovery Mode at the application’s startup to manage and repair the data from the corrupted file.

  • Preserve Original Metadata & Properties: 

During the backup process, the utility takes care of the originality and integrity of the Outlook emails intact. Therefore, no changes will be made in the Outlook emails like Subject, To, Cc, Bcc, Date, etc.

  • 100% Safe & Trustworthy Solution:

The software proves to be one of the best solutions to backup Outlook emails to PC/ External Hard Drive/ External Hard Drive. During conversion, no attack of Malware & Virus will be detected by the application while taking backup of Outlook emails.

In Conclusion

The Outlook mail client is a standard desktop-based application used by millions all around the world. Often, users need to backup Outlook emails in a safe environment like an External Hard Drive/ Hard Drive or on a PC. In conclusion, we are providing an ultimate solution for the user query “how to take Outlook backup 2010, 2013, 2016, 2019, and in the above blog.